Privacy Notice

1. Who we are

The controller of personal data is Events4you SK, s.r.o., with registered office at Galvaniho 27, 821 04 Bratislava - Ružinov, Slovak Republic, Company ID: 50 907 930 (“Events4you”, “we” or “us”). Eventiva is the company's marketing brand. Contact for data protection matters: info@eventiva.sk.

2. Who this notice applies to

This notice applies in particular to website visitors, event participants and prospective participants, guests, speakers and moderators, healthcare professionals (HCPs), client, partner and supplier contacts, and other individuals whose personal data we process when providing event and related services.

3. Personal data we may process

• Identification data, including name, surname and title
• Contact details, including email address and telephone number
• Employment and professional data, such as job title, organisation and professional affiliation
• Registration and event attendance information
• Data necessary for accommodation, transport, transfers or other event logistics
• Information necessary for invoicing and payment administration
• Photographs and audiovisual recordings from events, where created
• For professional healthcare events, information required for registration, attendance or credit administration, where relevant.

4. Purposes and legal bases

We process personal data only to the extent necessary for a specific purpose. Depending on the circumstances, the legal basis may include performance of a contract or pre-contractual steps, compliance with a legal obligation, our or a third party's legitimate interests, or consent where consent is the appropriate legal basis under the GDPR.

• Registration and administration of attendance at conferences, congresses, training sessions, corporate, professional and public events
• Participant communication and provision of organisational information
• Arrangement of accommodation, transport, transfers and other logistics
• Client, partner and supplier communication and performance of contractual relationships
• Accounting, invoicing and compliance with legal obligations
• Protection of rights, security and legitimate interests of the company and individuals
• Marketing communications where applicable legal requirements are met.

5. Consent

Where processing is based on consent, you may withdraw your consent at any time without affecting the lawfulness of processing carried out before withdrawal. We do not use consent as a universal legal basis for all event activities; many activities rely on another appropriate GDPR legal basis.

6. Photography and audiovisual recordings

At certain events, photographs or audiovisual recordings may be created for event documentation, reporting, internal or external communications and promotional purposes, depending on the nature of the event and the applicable legal basis. Where appropriate, participants are informed through registration information and/or visible notices at the event venue. If you have a question or objection concerning the use of a recording, contact us at info@eventiva.sk.

7. Recipients of personal data

We disclose personal data only to the extent necessary. Depending on the event or service, recipients may include our clients or event commissioners, registration and IT providers, hotels, transport providers, travel agencies, production and technical suppliers, accounting, tax or legal advisers, professional or accreditation bodies for professional events, and public authorities where required by law.

8. When we process data on behalf of a client

For certain events, Events4you SK, s.r.o. / Eventiva processes personal data on behalf of a client as a processor. In such cases, the client determines the purposes and essential means of processing and Events4you processes the data under the client's documented instructions and applicable contractual arrangements. Information about the specific processing may therefore also be provided in the relevant client's privacy notice.

9. Retention

We retain personal data only for as long as necessary for the purpose for which it was collected and thereafter for any period required to meet legal, contractual or legitimate requirements. The specific period depends on the type of data and purpose of processing. Accounting and tax records are retained in accordance with applicable law; event-related data is generally retained only for the period necessary to deliver the event, settle related obligations and complete reasonable follow-up administration. Where processing is based on consent, data is processed until consent is withdrawn or the relevant purpose ends, whichever occurs first, unless another lawful basis requires continued retention.

10. International transfers

Personal data is generally processed within the European Economic Area (EEA). Where a particular service, provider or international event requires a transfer outside the EEA, such transfer will take place only in accordance with the GDPR and using an applicable transfer mechanism and appropriate safeguards where required.

11. Data security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, destruction, alteration or unauthorised disclosure. Access is restricted to persons who need the data to perform their employment or contractual duties and who are subject to appropriate confidentiality obligations.

12. Your rights

To the extent provided by the GDPR, you have the right of access, rectification, erasure, restriction of processing, data portability, objection to processing and withdrawal of consent where processing is based on consent. Subject to the GDPR, you also have rights relating to automated individual decision-making. Certain rights apply only where specific legal conditions are met.

13. How to exercise your rights

You may submit a request to info@eventiva.sk or in writing to our registered office. We will respond without undue delay and generally no later than one month after receipt. In circumstances permitted by the GDPR, this period may be extended by a further two months; we will inform you of the extension and reasons within the applicable deadline. Where we have reasonable doubts concerning the requester's identity, we may request appropriate additional information necessary to verify identity.

14. Complaint to a supervisory authority

If you believe that your personal data is processed contrary to applicable law, you have the right to lodge a complaint with the competent supervisory authority, including the Office for Personal Data Protection of the Slovak Republic. You may first contact us at info@eventiva.sk so that we have an opportunity to review your concern.

15. Cookies and website usage data

Where the website uses cookies or similar technologies, information about their use, purposes and available settings should be provided in a separate cookie notice or consent-management tool on the website. Non-essential cookies are used only in accordance with applicable legal requirements.

16. Updates to this notice

We may update this notice from time to time, particularly where our services, processing activities or legal requirements change. The current version will always be published on this website.